FOREWORD

This Homepage Site was meant to give and serve as a source of information to all interested applicants and participants of the DARMASISWA-RI program who will be and are currently studying in institutions of higher learning in Indonesia.

Inside this Homepage Site can be found information on pertinent matters such as rules and procedures, visa requirements, monthly stipend, housing, exemption from fiscal tax payment related to the program.

We hope that this Homepage Site may help and be of use to all applicants/participants of the DARMASISWA program who are interested in pursuing further education in Indonesia.

Tokyo, Oktober 2004.

WHAT IS DARMASISWA ?

DARMASISWA is a scholarship program open to all foreign students from countries with which Indonesia has friendly relations to study Indonesian languages, arts, music and crafts.

It is special because the scholarship scheme is intended only for those who are interested in learning and/or studying :
a. the Indonesian language or the local languages of Indonesia;
b. Indonesian traditional dances;
c. Indonesian traditional music;
d. the art of playing Indonesian traditional musical instruments;
e. the art of shadow-pupet playing (or pedalangan);
f. Indonesian traditional crafts.

Participants can choose to study at any of the state universities and colleges participating in the program.

The DARMASISWA program was first started in 1974. In the beginning only students from ASEAN country members were allowed entry into the program, but later on-in 1976, other students from countries such as Hungary, Norway, Mexico, Sweden, Canada, France, Australia and the USA were also allowed to join in.

The main purpose of the DARMASISWA Program is to foster and encourage interest in the language and culture of Indonesia among friendly countries. It was also designed to reciprocate scholarship programs by other countries for Indonesian citizens and provide stronger cultural links with these nations.

The DARMASISWA program is essentially a "non-degree" program undertaken within or less than a year. Its participants are prohibited from engaging in any political and/or business activities which may result in destabilizing government programs or lead to personal profit/gain.

During the course of the program, participants are strongly advised against making any changes in their place of study and/or university.

I. QUALIFICATIONS OF THE APPLICANTS/PARTICIPANTS

To qualify for the DARMASISWA Program-RI, the applicant/participant should :
(Indonesian Side)

1. Be not more than 35 years of age.
2. Have completed Secondary Education or its equivalent.
3. Have a knowledge of Indonesian language and a basic knowledge of the field he/she is applying for.
4. Have filled up the Application Form provided by the Department of Education and Culture (DEC) through the Indonesian Attache/Embassy in his/her country of residence. The said form should be accompanied by three (3) copies of the applicant's latest photo.
5. Be in good health as attested by a Medical Certificate duly signed by a doctor from his/her country of residence and the Medical Examination Forms provided by the DEC through the Indonesian Attache/Embassy in the applicant's country of residence.,
6. Have coursed his/her application through the Indonesian Attache/Embassy in his/her country of residence and have proof of his/his nationality in that country.
7. Submit ten (10) copies of his/her latest photo measuring 4 x 6 cm. to the DEC upon arrival in Indonesia.
8. Submit a photocopy of his/her passport valid for at least two (2) years at the minimum.
   
   (Japanese Side please inquire to JASSO)
   

II. PROCEDURES

1. All applicants should have filled up the Application Forms provided by the Department of Education and Culture (DEC) through the Indonesian Attache/Embassy in his/her country of residence and coursed the said application through the same office.
2. Applicants who have submitted complete application forms are then reviewed for selection as - candidates for the DARMASISWA program.
3. Applications of applicants who have successfully passed the selection process are then sent by the Indonesian Embassy to the following offices in Indonesia for approval and processing :

   1. Kepala Biro Kerja sama Luar Negeri dan Humas
      Departemen Pendidikan Nasional
      Jalan Jenderal Sudirman-Senayan, Jakarta 10270
      
      
   2. Direktur Hubungan Sosial Budaya
      Departemen Luar Negeri
      Jalan Taman Pejambon No.8, Jakarta

4. All applications should be received by the Bureau for International Cooperation by December of the year prior to the commencement of the DARMASISWA program at its latest.
5. Results of all applications are released in May.
6. All successful applicants are then requested to arrive in Jakarta by August.
7. Studies generally begin during the first week of September, except for students accepted into the University of Indonesia (Universitas Indonesia) who begin their studies in mid-August.
   
   

III. PROHIBITIONS REGARDING EMPLOYMENT AND BUSINESS

The DARMASISWA Program is granted for a duration of one (1) year for a non-degree program and the participant is strictly prohibited from working and/or engaging in business or any activity for personal profit or gain.

IV. VISA REQUIREMENTS

1. A Temporary Resident Visa is issued for participants of the DARMASISWA Program upon arrival in Indonesia.
2. The participant is not allowed to use a Tourist Visa for his/her study in Indonesia because this may give rise to difficulties later in obtaining a Resident Permit (KITAS).
3. IMPORTANT: If the participant arrives in Indonesia with a Tourist Visa, he or she will be compelled to leave Indonesia first to be able to convert his/her Tourist Visa to a Resident Visa.
4. To facilitate the release of the Temporary Resident Visa, the participant, prior to leaving for Indonesia, is requested to send a photocopy of his/her passport valid for two (2) years to:

   Kepala Biro Kerjasama Luar Negeri dan Humas
   Departemen Pendidikan Nasional
   Jl. Jenderal Sudirman
   Gedung C, Lantai 7
   Senayan, Jakarta 10270
   INDONESIA

List of tertiary education institutions open to Darmasiswa scholarship holders ;

1. Universitas Indonesia (UI)
Pondok Cina, Depok
Tel. (0752)-82077
Fax. (0752)-82803
Subject offered :
- the Indonesian language (Bahasa Indonesia).

2. Universitas Padjadjaran (UNPAD)
Jalan Dipati Ukur No. 35, Bandung
Tel. (022)-2501977
Fax. (022)-2501932
Subjects offered :
- Bahasa Indonesia
- the local language (Sundanese)

3. Sekolah Tinggi Seni Indonesia (STSI) Bandung
Jalan Buah Batu No. 212, Bandung
Tel. (022)-304532
Fax. (022)-303021
Subjects offered :
- traditional dances
- traditional music, and
- karawitan (the art of playing traditional musical instruments).

4. Universitas Gadjah Mada (UGM)
Kompleks Bulaksumur, Yogyakarta.
Tel. (0274)-563974/901944/901974
Fax. (0274)-563974
Subjects offered :
- Bahasa lndonesia
- the local language (Javanese)

5. Institut Seni Indonesia (ISI) Yogyakarta
Jalan Parangtritis, Km. 6.5 Kotak Pos 210, Yogyakarta.
Tel. (0274)-371233
Fax. (0274)-371233
Subjects offered :
- traditional dances
- traditional musics
- handicraft

6. Universitas Negeri Surakarta (UNS)
Jalan Ir. Sutami No. 36-A Kentingan, Jebres, Surakarta (Solo)
Tel. (0271)-46994
Fax. (0271)-46655
Subjects offered :
- Bahasa Indonesia
- the local language (Javanese)
- Fine Art

7. Sekolah Tinggi Seni Indonesia (STSI) Surakarta
Jalan Ki Hajar Dewantoro No.19, Kentingan, Jebres, Surakarta (Solo)
Tel. (0271)-47658
Fax. (0271)-46175
Subjects offered :
- traditional dances
- traditional music
- karawitan
- pedalangan (the art of shadow-puppet playing)

8. Universitas Udayana (UNUD) Denpasar
Jalan Panglima Besar Sudirman, Denpasar, Bali
(Komplek Kampus Bukit, Jimbaran)
Tel. (0361)-701954 ext.314
Fax. (0361)-701907
Subjects offered :
- Bahasa Indonesia
- the local language (Balinese)

9. Institut Seni Indonesia (ISI) Denpasar
Jalan Nusa Indah, Denpasar, Bali.
Tel. (0361)-227316
Fax. (0361)-233100
Subjects offered :
- traditional dances
- traditional music and karawitan.

10. Sekolah Tinggi Seni Indonesia (STSI) Padang Panjang
Jalan Bundo Kanduang No. 35, Padang Panjang.
Tel. (0752)-82077
Fax. (0752)-82803
Subjects offered :
- karawitan traditional music
- traditional dances

11. Universitas Pendidikan Indonesia (UPI Bandung)
Jalan Dr. Setiabudhi No.229, Bandung.
Tel. (022)-213163
Fax. (022)-213651
Subject offered :
- Bahasa Indonesia.

12. Universitas Negeri Malang
Jalan Surabaya No.6, Malang.
Tel. (0341)-551312
Fax. (0341)-551312
Subject offered :
- Bahasa Indonesia

13. Universitas Negeri Yogyakarta
Komplek Karangmalang, Yogyakarta
Tel. (0274)-586168
Fax. (0274)-565500
Subject offered :
- Bahasa Indonesia

14.Universitas Negeri Surabaya
Kampus UNES, Ketintang, Surabaya
Tel. (031)-8290357
Fax. (031)-8280804
Subject offered :
- Bahasa Indonesia

V. ARRIVAL IN INDONESIA

1. After obtaining the Temporary Resident Visa from the Indonesian Attache/Embassy in the participant's country of residence, the participant is urged to depart-for Indonesia as soon as possible.
2. All participants are required to inform the Bureau for International Cooperation, Department of Education and Culture, Jakarta regarding the date and time of their arrival to Indonesia.This is to enable the Bureau to make all the necessary arrangements in fetching all participants at the Soekarno-Hatta International Airport.
3. All participants are strongly advised against bringing any family member with them to Indonesia. The monthly stipend provided by the DARMASISWA program is budgeted for only one (1) person. However, should the participant insist upon bringing members of his/her family, all responsibility shall fall upon the participant. Participants are required to show proof or evidence of sufficiency of funds to cover expenses incurred by his/her family during the duration of his/her stay in Indonesia.
4. Any foreigner staying for at least six (6) months in Indonesia must possess a Resident Permit. Therefore, upon arrival in Jakarta, the DARMASISWA participant's passport must be stamped by the Immigration Officer at the airport specifying where the participant will obtain his/her Resident Permit. It shall be at the place where the participant will undertake his/her study.
5. After attending to the administrative concerns/requirements at the Bureau for International Cooperation, Department of Education and Culture, the participant with a supporting letter from the DEC shall make all the necessary arrangements for his/her Resident Permit at the Immigration Office at the city/place where he/she will undertake his/her study, not later than seven (7) days upon arrival in Indonesia The participant will obtain a Temporary Resident Permit (KITAS). valid for one (1) year.
6. If within the given time, the participant encounters difficulties in obtaining the Temporary Resident Visa, the Bureau for International Cooperation will suggest that the participant use the Social Visit Visa that was obtained from the Indonesian Attache/Embassy in his/her country of residence, although the use of the Social Visit Visa will render it difficult for the participant to obtain a Temporary Resident Visa. This normally requires three (3) months to process.
7. The participant is strongly advised against bringing any excess baggage. Violation of the rules and payment of the excess baggage shall be the sole responsibility of the participant.
   
   

VI. IMMIGRATION REQUIREMENTS UPON DEPARTURE FROM INDONESIA

Before the participant leaves for his/her country of residence the participant is required to report to the Immigration Office at the place/city where he/she undertook his/her study in order to obtain an Exit Permit Only (EPO). The Temporary Resident Permit shall be recalled/revoked by the Immigration Office. Without obtaining the exit permit, the participant will encounter difficulties upon departure in Jakarta.

VII. FISCAL TAX EXEMPTION ON DEPARTURE FROM INDONESIA

The Fiscal Tax applies to every foreigner residing in Indonesia over six (6) months or who possesses a Temporary Resident Visa (KITAS).

The participants of the DARMASISWA program however, are exempted from paying the Fiscal Tax with the following conditions:

1. Exemption from the payment is ranted only once, upon the completion of his/her study.
2. Before the completion of his/her study, the participant must make a request for a recommendation letter in connection with the aforementioned exemption to the University/College where he/she is currently enrolled.
   
   

VIII. MONTHLY STIPEND AND PERSONAL POCKET MONEY

1. Monthly Allowance

DARMASISWA Program are entitled to a monthly allowance in the amount of six hundred thousand rupiahs (Rp.600.000,00).

Aside from this allowance, participants who undertake their studies for more than three (3) months shall receive an annual clothing allowance in the amount of one hundred and fifty thousand rupiahs (Rp.150.000,00).

The Bureau for International Cooperation will send all allowances for the participants every month through the University/College/Department where they are enrolled (except those who are situated in Jakarta). All participants can then get their respective allowances by checking with their department whether their monthly stipends have arrived.

2. Pocket Money

All participants are advised to bring enough pocket money in preparation for their studies in Indonesia, roughly around five hundred U.S. dollars (US$500.00) or its equivalent. This is because the release of the monthly allowance from DEPDIKBUD can be delayed by as much as one (1) to two (2) months from the date of arrival of the participants in Indonesia.

IX. UPON COMPLETION OF STUDIES

1. Upon completion of one's studies, the participant is required to submit a written report including the grades obtained during the duration of one's stay in Indonesia. This report must be addressed to and acknowledged by the Department Head of the University/College where the participant was last enrolled.
2. The participant must go back to his/her country of residence before his/her Resident Permit expires. The Exit Permit Only (EPO) must likewise be obtained from the Immigration Office.
3. The participant is advised not to bring any excess baggage. Payment for any excess baggage shall be the sole responsibility of the participant.
   
   

X. HOMESICKNESS, VACATION AND OTHER LEAVES OF ABSENCE

1. If the participant is homesick or for other reasons wishes to go back to his/her country of residence, he/she shall be allowed to go on a Leave of Absence. The participant is required to report to the Office of the Rector at the university where he or she is enrolled for this purpose
2. The participant must obtain an Exit-Reentry Permit from the Immigration Office so that he/she will be able to return to Indonesia.
3. For Leaves of Absence, the participant shall not be granted exemption from the payment of the Fiscal Tax.
4. For the duration of the Leave of Absence, the participant shall not be given the monthly stipend.
   
   

XI. ACCOMODATION ( Dormitory/Boarding house and other facilities)

1. The Bureau for International Cooperation and the University/College will not provide any lodging or board to any participant of the DARMASISWA Program.
2. The participant may rent a house/room in accordance with his/her preference and financial capacity.
3. The Bureau may however, provide assistance to the participant in looking for a suitable boarding house/accommodation.
   
   

XII. OTHERS

1. The DARMASISWA Program does not provide an insurance policy, therefore the participant is advised to avail of an international insurance policy.
2. Participants are likewise advised to wear decent/appropriate clothes when paying a visit to government offices.

Additional Information

1. Participants are usually met at the Jakarta Soekamo-Hatta International Airport if prior notification is given to the Bureau for International Co-operation at the address given above.
Do not forget to ask the Indonesian Embassy (or Consulate General or Consulate) to do it for you.

2. Recipients of the Darmasiswa are strongly urged not to bring their spouses or any member of the family considering that the subsistence allowance provided is just enough for one person. Furthermore the presence of an extra person might cause accomodation problems.

3. For your information, the Indonesian Government levies a tax (called "Fiskal") in the amount of Rp 1,000,000 (one million rupiahs) on Indonesian residents leaving the country. Recipients of the Darmasiswa are exempted from this tax when they are ready to return to their home countries after finishing their programme in Indonesia. Mind you, this exemption is given only once and applies only to those who are recipients of the Darmasiswa !

4. The Ministry of Education and Culture is not responsible in any way for persons accompanying recipients of the Darmasiswa proper.

5. Regarding accomodation, we should inform you that a number of those who rent their houses or rooms would commonly want to have advance payment for 6-12 months.
Therefore, it is advisable that you bring some money of your own, let's say, around US$ 2,500.00.

For more information in Japan please contact :

Indonesia side :
Educational and Cultural Section
Indonesian Embassy - Tokyo.
2-9 Higashi Gotanda 5-chome, Shinagawa-ku
TOKYO 141-0022.
Tel. 03-3441-4201 Ext.243 (10.00-12.00 and 14.00-16.00)
Fax. 03-3447-1697
http://www.samudra-studio.com

Japan side :
Japan Student Services Organization.
2-79 Aomi, Koto-ku,
TOKYO 135-8630.
Tel. 03-5520-6111
Fax. 03-5520-6121
http://www.jasso.go.jp/